The Left Handers Ltd

Company Number: 10236791

Registered Office: 5 Severn Road, Southampton, England, SO16 9

ICO Registration: C1543409

Email: dan@thelefthanders.co.uk

Effective Date: 1st October 2024

Last Updated: 1st October 2024

1. Introduction

At The Left Handers Ltd, we are committed to protecting and respecting your

privacy. This policy outlines how we collect, use, store, and safeguard

personal data provided by our clients and staff. We process personal data in

compliance with the UK General Data Protection Regulation (GDPR) and the

Data Protection Act 2018.

2. What Data We Collect

We collect and process the following types of personal data:

Clients:

• Name

• Email address

• Phone number

• Address

Staff:

• Name

• Email address

• Phone number

• Passport information (for right-to-work verificatio

• National Insurance (NI) number

3. How We Collect Your Data

We collect personal data through the following channels:

• Booking requests

• Gig staffing reques

• Online forms

• Emails

• Contracts

4. Purpose of Data Collection

We collect and process personal data for the following purposes:

• To manage client relationships and provide staffing service

• To ensure staff compliance with legal obligations, including right-to-work

checks.

• To process payments and fulfil contracts with freelancers and staf

5. Legal Basis for Processing

Our legal basis for processing personal data includes:

• Contractual Obligation: We process personal data to fulfil contracts wit

our clients and staff.

• Legal Obligation: We collect passport and National Insurance details for

compliance with UK immigration and tax laws.

• Legitimate Interests: We use personal data to manage business operations

and communicate with clients and staff.

6. How We Store and Protect Your Data

Personal data is stored securely on a cloud-based system with triple

password protection. Access to this data is restricted to authorised personnel

only.

We are committed to safeguarding personal data through secure practices,

including:

• Data encryption

• Password protection

• Regular system audits

7. Data Sharing

We do not share personal data with third parties except when required to

comply with legal obligations, such as sharing data with HMRC for tax

purposes.

Data Sharing with Clients or Managers for Operational Purposes

We may share staff contact details (such as name, phone number, and email

address) with clients or managers when necessary for operational purposes.

This may include instances where clients or managers need to provide briefs,

schedules, or other confidential information directly to staff in order to facilitat

their work.

Such data sharing is conducted in accordance with our terms and conditions

and is based on our legitimate business interests in managing staffin

operations effectively. We ensure that any shared data is transmitted securely

and only shared with parties who require it to fulfil their business obligation

If you have any concerns or objections regarding the sharing of your contact

details for these purposes, you can contact us at dan@thelefthanders.co.uk to

discuss your preferences.

8. Data Retention

We retain personal data for as long as necessary to fulfil the purposes fo

which it was collected, and in line with legal and regulatory requirements.

Once data is no longer required, it will be securely deleted or anonymised.

9. Your Rights

Under GDPR, individuals have the following rights regarding their personal

data:

• Right to Access: You can request access to your personal data at any time.

• Right to Rectification: You can request corrections to inaccurate dat

• Right to Erasure: You can request that we delete your personal data,

subject to legal obligations.

• Right to Restrict Processing: You can request limitations on how your data

is processed.

• Right to Data Portability: You can request that your data be provided in a

usable format.

To exercise any of these rights, please contact us at

dan@thelefthanders.co.uk.

10.Changes to This Privacy Policy

We review this privacy policy every two years. Any changes to this policy will

be communicated via email to our clients and staff.

11. Complaints

If you believe your data has been misused or mishandled, you can lodge a

complaint with the Information Commissioner’s Office (ICO) via their website

www.ico.org.uk.

12.Contact Information

For any questions or requests regarding this privacy policy, or to exercise your

rights, please contact:

Dan Burman – Company Director

Email: dan@thelefthanders.co.uk